• Special Circumstances for Withdrawal Request

    When students register for courses at Hudson County Community College, they enter into an agreement with the institution that acknowledges responsibility for meeting deadlines and financial obligations. The institution is also sensitive to the fact that students may face extenuating circumstances beyond their control. For this reason, the College offers students the ability to petition for a withdrawal after the deadline or a grade change (“F” to “W”), provided they can present appropriate documentation. Only petitions with acceptable documentation will be considered for up to one year after the circumstance.

     

    Student may only request a Special Circumstance for Withdrawal for one of the following reasons:

    • Medical Emergency - Student must submit a physician’s certification on official letterhead and/or hospitalization records. Documentation should include dates of treatment. Admittance date will serve as date of withdrawal.
    • Passing of an Immediate Family Member (spouse, child, mother, father, sister, brother, grandparent) that impacts student’s ability to return – An obituary along with proof of relation must be submitted.
    • Military orders that impact student’s ability to return - Student must submit a copy of military orders.
    • Personal Matters - Student must submit a written statement of the problem and verification from care team member (minister, social worker or counselor) that will support your statement. 

    When submitting your request, please note the following:

    • All correspondence will be sent through your HCCC email.
    • The College uses the date of the emergency as the withdrawal date, not the date of last attendance.
    • Please attach all supporting documentation.
    • All supporting documents submitted will not be returned.
    • Grade changes and tuition adjustments are considered separately.
    • All decisions are final and no appeals will be accepted.
    • Only petitions with acceptable documentation will be considered for up to one year after the circumstance.
    • If a tuition appeal is granted, it is granted only once during a student’s academic career at HCCC.

    Requests will be processed on a rolling basis using the following schedule:

    • Requests submitted by the 15th of the month will be processed by the 30th of that month.
    • Requests submitted by the 30th of the month will be processed by the 15th of the following month.
    • All correspondence will be sent through your HCCC email.

    You may submit your request through email by attaching the completed form, supporting documents and labeling the subject of the email as “Special Circumstances for Withdrawal” to enrollment@hccc.edu.

    You may submit your request in person by submitting the completed form and supporting documents to the Enrollment Services Department on either the Journal Square Campus (70 Sip Avenue) or the North Hudson Campus (4800 Kennedy Blvd.).

    Early College (formerly LEAP) students should use this version of the form and send the completed form to Jennifer Rodriguez (jarodriguez@hccc.edu) AND Christopher Wahl (cwahl@hccc.edu).