Administrative Assistant, Continuing Education and Workforce Development

For COVID-related Information and Vaccination Requirements, please view the Return to Campus Task Force page.

College Overview

Hudson County Community College (HCCC) is an award-winning, comprehensive urban college serving one of the most historic and ethnically diverse areas of the United States. HCCC students were born in 119 countries and speak 29 different languages. The diversity and the multitude of our community’s cultures, life experiences, skills and aspirations, are the very values and traits that empower us to be productive and caring members of our society.

HCCC embodies an unwavering commitment to student success and an intentional focus on diversity, equity, and inclusion. In 2019, the President’s Advisory Council on Diversity, Equity and Inclusion (PACDEI) was instituted to develop new levels of understanding and access and advance the College’s commitment to transparency and inclusion. We are proud of the differences we share, which are the foundation for the life changing and transformational education we offer and the social mobility we provide to the communities we serve.

HCCC has three campuses located just minutes from Manhattan: the Journal Square campus in Jersey City and North Hudson Campus in Union City are adjacent to vital transportation hubs; the Secaucus Center has abundant parking. Fully accredited by the Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most ethnically diverse areas of the United States. The College was recently recognized with the 2021 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, and the 2021 INSIGHT Into Diversity’s Higher Education Excellence in Diversity (HEED) Award. In 2016 the Gabert Library was one of three academic libraries in the United States to receive the Excellence in Academic Libraries Award from the Association of College and Research Libraries (ACRL), and in 2019 the HCCC Tutoring Center received the Frank L. Christ Outstanding Learning Center Award for Two-Year Institutions. In 2019, the College joined Achieving the Dream, a network of high achieving community colleges, part of its expanding effort toward continuous improvement in student success.

HCCC has partnerships with every major four-year college and university in the greater New Jersey-New York area and beyond, accommodating seamless transfer of credits for further undergraduate and graduate education. Hudson County Community College is proud of its culture of care and invites applications from those wishing to join a community dedicated to promoting student success in all forms.

Department / Division Introduction

The Division of Continuing Education and Workforce Development is an exciting and entrepreneurial office within the College, which offers a wide variety of non-credit classes, training courses, seminars, webinars, and pathways to a degree program for community members and businesses. These offerings are focused on revitalizing careers, upgrading skills and credentials, growing businesses, and pursuing pastimes and passions. Additionally, the HCCC Center for Business & Industry (CBI) is the area leader in developing and delivering educational classes and programs for Hudson County’s businesses, organizations, and individuals. Join a winning team focused on serving the educational training needs of the Hudson County community.

Position Summary / Job Description

Reporting directly to the Associate Vice President the of CEWD, the Administrative Assistant will assist in the daily operations of the division. The Administrative Assistant will have experience in independently prioritizing their own workload in determining how best to accomplish work objectives and provide administrative support. This senior support professional is also proactive in identifying, independently following-through, and resolving various issues. Manages special assignments and projects, as required.

Position Responsibilities

Provide administrative support to the Associate VP of the division by scheduling appointments, maintaining their appointment calendar, and answering phones.
Schedule and coordinate staff and other meetings.
Prepare communications, such as memos, emails, reports, and other correspondence.
Write and edit documents such as letters, reports, and instructional documents.
Create and maintain filing systems, both electronic and physical.
Collate and distribute mail.
Ensure that the office is running efficiently.
Create purchase requisitions as needed.
Process hiring paperwork for hiring full-time employees.
Work with Bookkeeper to process part-time hires and division accounts payables.
Manage special projects as assigned by the Associate Vice President.

Position Requirements / Qualifications

Minimum of an Associate’s degree is required with a minimum of three to five years of related work experience.
Strong organization and record keeping skills required.
Attention to detail.
Effective written and verbal communications and interpersonal skills required.
Working knowledge of standard office equipment and software required.
Computer and keyboarding proficiency required with an emphasis on word processing, spreadsheet, and data management skills.
Basic courtesy, tact, diplomacy, negotiation, and influence skills are required, as well as effective problem-solving skills and the ability to operate independently, prioritize and organize own work schedule, multi-task, and meet established deadlines.
An understanding of a commitment to the role of a comprehensive community college in an urban multi-cultural setting is also required and prior experience working with non-traditional students from diverse cultural and ethnic backgrounds are essential.

Closing Date of Applications

Immediately.

Applications

For full consideration please send a resume, cover letter, salary expectations, and a list of three professional references to resumesFREEHUDSONCOUNTYCOMMUNITYCOLLEGE.

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.