HCCC Use of College Facilities Policy
PURPOSE
This policy outlines the guidelines for the use of college facilities by third party/external groups.
POLICY
Throughout the academic year, campus facilities are designated primarily for students, faculty, and staff to support institutional activities consistent with the College's mission and objectives. When not required for academic or departmental purposes, external groups may rent facilities for non-institutional activities subject to procedures and guidelines established for this purpose. The Board delegates to the President the responsibility to develop procedures and guidelines for the implementation of this policy. The School of Continuing Education and Workforce Development will ensure compliance with this policy in all relevant actions.
Approved: January 2026
Approved by: Board of Trustees
Category: Continuing Education and Workforce Development
Subcategory: Children on Campus
Scheduled for Review: January 2029
Responsible Office(s): School of Continuing Education and Workforce Development
Procedure
Introduction
The purpose of this procedure is to set forth the basic guidelines for use of College
Facilities (“College”) by third party/external groups. The intent of these guidelines
is to clearly communicate to internal and external parties the conditions and requirements
for such third-party individual’s or group’s use of College facilities. All individuals
and organizations interested in using College facilities will adhere to the procedures
set forth herein.
Third Party/External Groups:
Third party external groups is/are defined as any group, organization, individual,
or program not affiliated with the College that is/are requesting to use College facilities
for non-institutional event(s). Alumni and employees arranging personal events qualify
as external groups. College facilities are not available to external organizations
unless they are sponsored by an Official College Office or Group, or receive approval
from the Assistant General Manager, Flik@Hudson County Community College.
General Conditions:
The following conditions apply to external parties using College facilities.
- HCCC reserves the right to revoke, cancel, or deny facility usage at any time without prior notice.
- All external groups must complete and comply with the College’s Use of Facilities policy and procedure.
- Users have an obligation to ensure safety related to event, use of facility, attendees and others. Users shall be strictly liable for any and all damages to persons and/or property caused by or in any way related to their event, and must indemnify the College from any and all claims for such damages.
- Sponsored and External Groups are subject to usage fees and will be required to provide insurance with such policies and amounts as set forth in the Use of College Facilities Procedure. Such policies shall be endorsed to name Hudson County Community College as additionally insured.
Facility Use Agreements and Insurance:
All External Groups and Sponsored Groups seeking to use campus space for non-college
business must sign the College’s Contract that includes a copy of the Facilities Use
Agreement, which will set forth the conditions of such use and applicable insurance
and other requirements. General Liability insurance is mandatory for all rentals,
covering event dates/times, with minimum limits of $1,000,000 per occurrence and $3,000,000
general aggregate. Such policies shall be endorsed to name “Hudson County Community
College, 70 Sip Avenue, Jersey City, NJ 07306” as an additional insured. A Certificate
of Insurance evidencing these requirements shall be sent to the Assistant General
Manager of Flik@Hudson County Community College or the Catering Manager of Flik@Hudson
County Community College. Full copies of all policies shall be provided upon request.
| Room Rental Fees as of Fall 2025 | Fee* |
| Classroom | $300/day |
| Small Event Space (up to 80 guests) | $750/day |
| Large Event Space (up to 250 guests) | $2,000/day - $2,500/day |
| * Fees are subject to change and may be reduced or waived at the discretion of the
College if food and beverages are purchased. Additional costs for security, technology,
linen, and equipment rentals may apply as needed and as determined by the College.
Complete costs will be specified in the agreement. Food and Beverages - For menus and prices, please see the Catering Menu at the following webpage: Culinary Conference Center | Community | Hudson County Community College |
|
Notes
- Discounted room rates may be available for community groups and groups with a governmental purpose that advance or are consistent with the Mission of the College. Community groups and groups with a governmental purpose that provide clear public benefit may be granted discounted room rates, as opposed to groups or events that primarily generate revenue for an organization, serve members-only events, or provide benefits exclusively to private interests.
- Multi-room, multi-day, common spaces, or outdoor space pricing are available upon request.
- Outside food and beverages are not permitted.
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